Telephony

Call recording

Call recording is available with phone numbers on the Business Package or that are free with Premium

You can activate call recording on all calls company-wide – or only record on specific Sonetel phone numbers, users or activate recording per call.

Incoming calls can only be recorded on phone numbers with the business package or ones that are free with website or Premium.

 

 

Activating call recording

Call recording is disabled by default. To activate call recording in your account, sign in to the web app,  and click on the Settings button and then select Phone numbers -> Call recording.

Here are the options:

  • Enable call recording
    Turn on or off call recording company-wide.
  • What calls should be recorded?
    Record all records all calls (excluding on-net calls between team members).
    Let me select can be set to either All incoming calls or All outgoing calls or Allowed.
    Allowed means that call recording can be activated per phone number or user.
Only activate call recording if you know that recordings can be done without breaking the law in any country touched (your location, the location of the phone number and the location of the other person being recorded).
You will be asked to validate your identity before call recording can be activated in your account.

 

Where can I find the recordings?

Team member view

Team members that make calls – or receive calls via Sonetel phone numbers assigned to them – will see their call recordings in the regular conversations in the Sonetel apps.

This is what it looks like in the mobile app.

The conversations are either named by the phone number you called (or that called you) or by the Contact you have, that has that phone number.

Each conversation holds all call history and recordings for that contact.

The conversation with the latest update is always in the top of the list.

By clicking on the conversation in the conversations list (see above), you will be able to see and play the recording (see below).

You can call the Contact/phone number by clicking on the Phone symbol in the upper right corner of the screen.

 

 

The web app provides a similar view.

 

Sonetel phone numbers configured to forward calls directly to a phone number will not deliver any call recordings into conversations. Call recordings for such calls will only be available in the admin view.

 

Finding older call recordings

You can find your older recordings in several different ways.

  • Use search
    You can search for older conversations by searching on names of contacts.
  • Go via the contact
    Click on the People symbol in the app to find your mobile contacts (if imported) and Team members. Click on a contact, and then on the Conversations icon in their profile.
  • Via the Admin view
    The admin view (see below) allows access to all call recordings company wide.

 

Admin view

If you have Admin privileges, you can see all call recordings company wide. You can filter them, download them and delete them.

You can manage all call recordings here.

 

Admin users can see all call recordings account-wide. Each user can see their personal recordings.
Recorded calls may include the ringing or early media played by local carriers before the call is answered.

 

Frequently asked questions

Here are a few things that are good to know about call recording.

  • How can I delete recordings?
    Deletion is currently only possible via the Admin view.
  • How can I download recordings?
    Downloading is currently only possible via the Admin view.
  • Why am I not getting any recordings in my conversations?
    Either you havn’t the latest version of our mobile apps, or you havn’t activated recording, or you havn’t verified your account, or you havn’t connected the phone number to you as a Sonetel user. If you forward a Sonetel number directly to your mobile, recordings will not appear in your conversations – but will still be available via the Admin view.
  • Can I label recordings?
    Yes, recordings that appear in your conversations can be labeled. Hover over the recording in the Web app or long-click the recording in the mobile app to get the label option. Find recordings with certain labels via the search function.
Make sure you check what is legally OK in your country before using call recording.

 

Fair usage

Call recording is available to all Sonetel customers that have a phone number free with Premium or have purchased a number with Business Package enabled. Fair usage limitations apply.

  • Regular accounts
    • can make 10 free recordings per month
    • have 1 GB free storage. This storage is shared among all Users in your account.
  • Premium accounts
    • can make 1,000 free recordings per month
    • have 100 GB  free storage per User in the account + 100 GB free storage for recordings that are not related to any User in your account.
  • Over-usage above the free limit is charged with $0.29 per call for the first 1,000 recordings. Additional recordings are charged with $0.03 per call.

 

You will be charged $1 per month for each started GB that is beyond the free allowance.
As an example, if you have a regular account and have 1.2 GB of recorded files in total, you will be charged $1 for the 0.2 GB which is above the allowed limit.
1 GB is enough for storing about 2 000 minutes of call recordings.

You can see the current usage of storage on the Plan page in web app.

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