Can I add a voice announcement?
Do you want to play a message to callers before your forward them somewhere, or simply play a message and then hang up? This is easily done for free by creating a Voice app of the type Announcement.
An announcement has the following features:
- Plays a message
Plays an optional welcome message such as “Welcome to XYZ”.
- Takes an action
Forward the call to a user, phone number, team or other voice app or hang up.
You can for example have an announcement saying “Welcome to XYZ. Please hold while we connect your call to an agent” and then send the caller to a regular mobile number.
Creating an announcement
You can create as many new announcements as you wish by clicking on the “+” icon.
This will provide you with an edit view for a new announcement.
Announcement configuration options
Here are the options:
Allows you to delete the entire announcement.
- Announcement name
Shows the name you gave the announcement while creating it.
- After the announcement
Define what should happen after the announcement has been played to the caller.
- Announcement message
Allows you to listen to the current announcement and message played prior to forwarding the call (if this is the action you choose).
Possible actions after playing announcement
Here are the possible actions that you can take when the caller selects a menu option.
- Connect to user
Allows you to select a team member that you want the call to be sent to. The user’s call settings will define how they receive the call.
- Connect to phone number
Enter a phone number – preferably in the +NUMBER format – that the caller should be forwarded to.
- Connect to voice app
Connect the caller to another Voice menu, Announcement or Voicemail box.
- Connect to SIP address
Enter a SIP-address (only for advanced users) that the call should be diverted to.
Hangs up the call. This is the default action.
Update messages played
There are two messages played:
This is the announcement.
- Please wait
This is played if you define that the caller should be forwarded somewhere after hearing the announcement.
Push the Play button to listen to what the message sounds like now.
Push the menu icon (next to the play button) and select Replace audio, if you want to change the recording.
If you choose to update a message, you have the following options:
- Upload audio file
The file you upload should be in the format WAV PCM, 8000hz – 16 bit mono audio
- Text to speech
Allows you to type a text and have it converted to a recording in the language of choice, using Text-to-speech.